Endless Escapes presents the Destination Wedding arrangements for
STACY HAYDEN & TRAVIS DECKER
December 17, 2020
Hotel Xcaret Riviera Maya, Mexico
WHAT’S INCLUDED?
The All Inclusive Experience
Accommodations as selected, transfers round trip from the airport to the hotel, gourmet meals, unlimited alcoholic and non-alcoholic beverages, in-room mini-bar, 24-hour room service, daily and nightly activity program, non-motorized water sports, live music and shows, fitness center, and taxes all included.
The ALL-FUN INCLUSIVE® program redefines the traditional all-inclusive plan into a more complete experience. In addition to day and nighttime activities and elegantly crafted cuisine at the resort, you can enjoy full access to ALL of Xcaret’s nature parks and tours. During your stay, food, beverages & the transportation service is included. We take you from the airport to the hotel, as well as all Parks and Tours including:
Parks & Tours Included
Xcaret Park, Xel-Ha Park, Xplor Park, Xoximilco Cancun, Xplor Fuego Park, Xenotes Oasis Maya Tour, Xichén Deluxe Tour, Xel-Há Tulum Tour, Xel-Há-Cobá Tour
To learn more about what each park has to offer you can visit the website, all reservations for parks must be done upon arrival to resort. Do not book anything via the website, as this is for non-hotel guests. https://www.xcaret.com
**certain activities within the park may have additional fee’s associated**
Example: Swim with dolphins, and more.
ENDLESS ESCAPES TRAVEL AGENCY
Is handling all guest reservations for Stacy & Travis and we have a select amount of rooms blocked off for all guests attending. Please see below for instructions on how to book your room and resort details and pricing.
IMPORTANT INFORMATION
PLEASE READ CAREFULLY
CANCEL FOR ANY REASON TRAVEL PROTECTION
By purchasing travel protection, you are protecting your vacation investment. If needed, you can cancel your trip for any reason, no questions asked. Simply contact us at any time prior to departure (up to 4 hours prior to departure) to cancel and receive a complete refund, minus the cost of the insurance and a processing fee from Endless Escapes. There are no refunds for airfare and hotel is subject to rules for anyone without insurance, therefore no refunds of any may be given. Once the policy is purchased, it cannot be cancelled or refunded. Other benefits are listed in the policy details. Keep in mind most people health insurance is not covered out of the country so protection is important in the event of a medical emergency. We highly recommend you protect your vacation investment with one of these plans.
Two options are available.
Cancel for Any Reason Pre Trip Only - $ 115.00 per person Adult/ Child $ $60.00.
Cancel for Any Reason + Basic Travel Protection (limited coverage while in destination, trip delay, baggage, medical expense)
• Trip Interruption - up to 100 % trip Cost
• Trip Delay - $200
• Accident & Sickness - $5,000.00
• Lost Luggage - $800.00
• Baggage Delay - $100.00
**CFAR + Basic Protection -$145.00 per person Adult / Child $95.00
PASSPORTS
A valid passport is required for all travelers, regardless of age. Passports must be valid for at least 6 months after you return home. Your passport cannot expire within 6 month post travel. Please renew if necessary. Travel can be denied. All guests including children require a passport; start the process ASAP if you do not have one. http://travel.state.gov/passport/forms/ds11/ds11_842.html
FLIGHTS
Flights are not included with our room block pricing. If we did group air, everyone would need to be on the same plane, and that doesn’t happen with wedding groups. We would be more than happy to help assist in booking flights. Flights come out approximately 10 months prior to departure date, at that time we can begin to look over options with you. You do not need to book your flight at the same time as your room reservation, and do not recommend waiting to reserve your room. At the time of your flight reservation an additional deposit will be required and or in some cases payment in full maybe necessary. We can review this more in detail when reviewing options.
If you would be using air miles or points to book your flights, you will need to book them on your own. However it is super important that you send us your flight itinerary and updates at least 45 days prior to departure so we can arrange your transportation to and from the airport.
Usually the best time to book a flight is 5-6 months prior to travel. Once, you’re ready to start reviewing options and if you would like our assistance in booking flight, please email tracy@myendlessescapes.com.
If booking your own flights, we recommend using Kayak to research fares, but then book directly with the airline you're flying with. This will ensure you the best airfare. Fares are the same everywhere, but you'll get much better service working with the airline instead of Orbitz or Expedia. Be careful when looking at options, Basic Economy flights have multiple restrictions & no refunds of any kind. Economy or higher class recommended. All guest flight details must be made at least 45 days in advance.
AIRPORT TRANSFERS
Round trip airport transfers (the ride between the airport and hotel) is a service we include with your room package. In order to confirm this service for you, we must submit a complete list of passengers and flights to the transfer company at least 45 days prior to travel. To ensure a seamless experience when traveling, please provide us with your complete and accurate flight itinerary as soon as you can. If we do not have your flight itinerary at least 45 days prior to travel, we will not be able to arrange this service for you. Please email us your flight itinerary, including the airline, flight numbers and flight times. The transfers included will pick you up at the airport on your check in day and bring you back to the airport on the day you check out.
**Private transfer upgrades are available for an additional cost.
BOOK BY DATE
All rooms must be booked by November 15th 2019. After this date, all rooms will be released from the group as well as the current group rates. All reservations after this date are subject to availability and possible room increase.
DEPOSIT 1
The deposit of per person $200.00 is required at time of booking to hold room, plus the travel insurance cost if you accepted travel insurance. Children 0- 5 yrs. of age no additional deposit required beside insurance. Flights cannot be reserved until 10 months prior to travel and additional deposit or payments will be necessary when booking flights.
FINAL PAYMENTS
All rooms must be paid in full by February 14, 2020. There is a $50 late payment penalty applied to reservations that are not paid in full by this date. If the reservation is not paid in full within 7 days of the final payment date, the reservation will automatically cancel and the any payments will be forfeited.
*ALL-INCLUSIVE*
Rates are based on travel from Dec 16 -19, 2020 for a minimum of 3 nights is required
***Two paying adults must be staying in the room to receive child rate.
RATES
Rates are per person and are based on the number of adults sharing the room. "Single" means 1 person alone in a room. "Double" means 2 adults sharing a room. "Triple" is 3, and so on. The rates are also based on room category.
Remember, rooms are priced "Per Person" because the resort is all-inclusive. Prices include all meals, drinks, entertainment, airport transfers and taxes. Bonus to this resort as it includes entrance to all the Explore Parks & tours! There is a $50 pp revision fee for changes made to a booking after it is paid in full. Most rooms allow up to 4 guests. Guest with more than 2 children, please contact Tracy to discuss options. We kindly request you not to book anything on your own, as this reflects the bride and grooms wedding package details, etc. Please contact us with any questions or concerns.
Option 1 Room Category: Suite Garden A splendid suite surrounded by magnificent views of the jungle. This room has all the necessary benefits for an unforgettable stay. Garden View -Maximum capacity: Up to 4 guests (2 adults and 2 kids or 3 Adults) 575 sq. ft.
Option 2 Room Category: Suite River Overlooking the river, this room envelops you in a setting of harmony perfect for the vacation you have always dreamed of. River view -575 sq. ft. Maximum capacity: Up to 4 guests (2 adults and 2 kids or 3 Adults)
Option 3 Room Category: Suite Ocean View The perfect suite from where you can enjoy views of both the turquoise sea and the jungle, a natural setting that will accompany you as you live an extraordinary vacation. Ocean View -575 sq. ft. -Maximum capacity: Up to 4 guests (2 adults and 2 kids or 3 Adults)
Option 4 Room Category: Junior suite With a terrace built to welcome the sunset, and views towards the garden and the river, this room allows your vacation to flow to perfection. Garden or river view (subject to availability) 1,356 sq. ft. -Maximum capacity: Up to 4 guests or 3 Adults
Option 5 Room Category: Suite Ocean/Front Family Enjoy a fun family vacation in a cozy ambiance, featuring impressive ocean views. On your stay at this family suite you will live up a memory life experience with your loved ones, surrounded by luxurious spots and incredible activities. Ocean front view 575 sq. ft. -Maximum capacity: Up to 4 guests (2 adults and 2 kids or 3 Adults)
Option 6 Room Category: Suite Ocean/Front Adults Only Submerge into a tranquility atmosphere, where the Mexican Caribbean will take you on a journey through new relaxation horizons. Rest quietly in this wide ocean front suite, equipped with exclusive amenities and a fine Mexican décor. Ocean front view 575 sq. ft. -Up to 3 adults
Option 7 Room Category: Suite River Adults Only Enjoy an exclusive and sophisticated experience, only for adults. River view 627 sq. ft. -Up to 3 adults
Gastronomy
Ten restaurants and eight bars at Hotel Xcaret Mexico will take you to a culinary journey through global flavors, of Mexican gastronomy and Cultural Heritage. Additional restaurants located in the parks. **Some Restaurants may require reservations
**Ha Restaurant has an additional fee & Adults only
HA'
The Chef’s signature of Carlos Gaytan, the first Mexican to receive a Michelin Star brings the concept of the Mexican gastronomy as a personal experience in an intimate and cosmopolitan atmosphere at the same time. A contemporary design that shows a water vortex, an exclusive cocktail bar and a private cellar, will take you to discover contemporary Mexican cuisine pairing with the best Mexican wines.
**additional fee applied for this dinning option and must be reserved ahead of time. Please contact me directly regarding a reservation.
SPA & WELLNESS
In harmony with the environment and inspired in ancestral traditions, Muluk Spa is a mystical and natural sanctuary that offers a holistic experience which leads you on the path of complete renovation through relaxation, stimulation of the senses and health. Boasting unique facilities which blend in with nature and enhanced with state-of-the-art technologies, our priority is to achieve well being through high level services and treatments. **additional fee for spa treatments**
***RESERVATION PROCESS ***
Determine your travel dates, room option & who you’ll be sharing a room with then click on the secure Reservation Link and fill in your information. All reservations must be submitted via the RESERVATION link: (be sure to have passports handy, as names must appear same as passports) any changes are subject to change fee, airlines charge up to $200-300 pp.
We cannot take reservations via phone, and do not use an iPad to make reservation, as we require electronic signatures and the iPad will not work.
We will create an invoice for your review, once you approve, your deposit will be required. Be sure to have your information as appears on passports. Any changes after reservation may incur a change fee, resort and Airlines.
Be sure to include Tracy’s name when submitting reservation
Cancellation policy:
Reservations cancelled from the time the reservation is made until departure will incur a fee of $50.00. pp from Endless Escapes in addition you will not be refunded the cost of insurance as this will be used to cancel your trip. If no insurance is taken refunds will be accessed at the time of cancellation and subject to resort & supplier cancellation penalties in addition to Endless Escape fee’s and no refunds may be given. No show reservations are also charged full penalty, 100% of reservation amount. Any changes made after November 15, 2019 will incur a 50.00 change fee.
When should I book? All rooms must be booked by November 15, 2019. Rooms are limited, and this popular resort does sell out. Please Note: Rooms booked outside of the bride and groom’s room block do not count towards fulfilling their contract. The bride and groom have worked hard at setting up a room block for you and are under contract for their rooms. Be kind, book into the room block they have set up for you. We cannot stress this enough. If you think you found something better, please let us know so we can look at this together. Thank you!
Special Needs: Please specify if anyone in your party meets any of the following criteria: (1) holds frequent flyer miles (2) is hearing or vision impaired (3) has dietary restrictions (4) needs a wheelchair (5) is diabetic (6) is highly allergic.
IMPORTANT DATES OF NOTE:
Book by November 15, 2019 to take advantage of the group space and group rates. Subject to change after this date pending availability.
1st Deposit due at time of booking in the amount of $200.00 per person in addition to insurance. Cancel for any reason protection is $115-145. pp Adult / Child $60-95.00 per child & due at this time should you accept it.
Final payment due by February 14, 2020. Late fee apply after this date.
Frequently Asked Questions:
Currency: USDs are accepted in Mexico so there is no need to exchange your currency.
Clothing: some restaurants require men to wear long pants, shirt with collar & closed toe shoes.
Airport: you must arrive at the airport two -three hours prior to flight departure time.
Weather: The average temperatures in Mexico during the month of May are highs in the 90s and lows in the mid-70’s.
Not Included: gift shop purchases, spa treatments, tours/excursions & motorized water sports with exception of Parks and Tours included in Xcaret Hotel Parks. **park activities may have some additional activities which are additional.
We look forward to hearing from you soon!
*** To join us simply use the secure RESERVATION LINK below****
**All reservations must be made through reservation link. No reservations will be taken via phone**
Your Destination Wedding Travel Consultant is
Escape Artist Tracy
610-657-4046 Cell
ADDITIONAL INFORMATION REGARDING XCARET PARKS & INCLUSIONS
8 PARKS- INCLUDED ENTRANCE FEE TO ALL PARKS
**SOME ACTIVITIES WILL REQUIRE ADDITIONAL FEES & OR RESERVATIONS
· Xenses — At this half-day park, you’ll enjoy unique censorial experiences, along two circuits with aquatic, terrestrial and aerial activities, and more than 50 fantastic illusory scenarios as well.
Walk the Xensatorium that will take you through different ecosystems in total darkness. Cross the enigmatic Town, which will test your sense of balance. Get your aerial thrills on at Bird Flight, and enjoy calming moments at Riverlaxing, Sludgerie and the Xpa.
*This park do not requires a reservation.Get onboard the shuttle and visit as many times as you want. You just enjoy it!
·
Xcaret-Nature, gastronomy, archaeology, and spectacular traditions come together to celebrate life in this family park, the most emblematic of the country. Coming to Xcaret is to fall in love with the greatness of Mexico.
Xelha-Xel-Há is a natural park of incomparable beauty that provides everything from fun, snorkeling, food, relaxation, nature, breathtaking scenery
· Xplor-This exciting park, immersed in the lush Mayan jungle, offers countless activities where you can feel the thrill of flying among the trees with the highest zip-lines of the Riviera Maya, drive amphibious vehicles, and tour refreshing underground rivers through stalactite caves.
You can also enjoy juices and original nutritious smoothies, as well as an exquisite buffet whenever you want, during your visit. *This park does not require a reservation. Get onboard the shuttle and visit as many times as you want. You just enjoy it!
Xavage Park-Whether you prefer adrenaline activities or something more peaceful, Xavage has an option for you. Enjoy an entertaining kayak ride, and overcome the challenges of a fun ropes course suspended in the air. Additionally, you have the option to choose between four adrenaline activities: driving an off-road vehicle on an exciting obstacle course, enjoying the speed of an unpredictable jet boat ride, flying horizontally on a zip-line, or taming the waters of the only rapids in the Riviera Maya.
For the little ones, Xavage has a section designed especially for them, where they can discover their own adventurous side.
*This park does not require a reservation. Get on-board the shuttle and visit as many times as you want. You just enjoy it!
Xplor Fuego-Night adventures
Enjoy exciting activities at the only nighttime park in the Riviera Maya. Feel the adrenaline on an adventure between the jungle and the ancient underground world. Drive amphibious vehicles through torch-lit paths, paddle with your own hands along “lava” rivers, and fly on the highest zip-lines of the Riviera Maya, flying above the trees in the middle of the night. At the end, you can delight yourself with a delicious BBQ ribs buffet, fresh flavored waters, or just relax in front the campfire.
*This park does not require a reservation. Get onboard the shuttle and visit as many times as you want. You just enjoy it!
Xoximilco—Have fun with a Mexican fiesta on a traditional gondola along jungle canals, while dancing and singing with the live music of the mariachi. On Thursdays and Fridays enjoy Retro Nights, an experience that will make you reminisce with emotion.
During your tour you can enjoy an open beer and tequila bar, delight your palate with a sampling dinner of traditional dishes, and have a lot of fun with folkloric Mexican games.
**This park requires a reservation. For your comfort, our concierge will coordinate your visit. You just enjoy it!
Xenotes Enigmatic Water Tour
Liberate, Inspire, Value, Escape.
Take an exclusive tour to the different kinds of cenotes that exist, immersed in the jungle of the Riviera Maya, where you will learn the legends and mysticism hidden by each of them, and get the chance to really connect with nature in an invigorating way. Accompanied by a guide, you can perform rappelling, kayaking and swimming, in addition to flying on zip-lines over, and landing in, sacred waters.
Before the end of your tour, you’ll enjoy a luxury picnic in the middle of the jungle, with wine and beer, while you relax with the exuberant nature of the surroundings.
**This tour requires a reservation. For your comfort, our concierge will coordinate your visit. You just enjoy it!
TOURS
XEL-HÁ - TULUM TOUR**
Two Wonders in One Day
Enjoy a tour that combines a visit to the archaeological site of Tulum, an important Mayan ceremonial center and the only ruins along the Mexican Caribbean coast, with hours of fun at Xel-Há Park.
In Tulum admire the imposing buildings of the place formerly known by the Maya as Zamá, where you will also learn important facts about this ancient walled city and Mayan port.
At Xel-Há, a hidden wonder of Mexico, you can refresh yourself in its cove, rivers and cenotes. Walk among the lush trails of the Mayan jungle and enjoy exquisite food and drinks.
**This tour requires a reservation.
For your comfort, our concierge will coordinate your visit. You just enjoy it!
XEL-HÁ - COBÁ TOUR**
Mayan Culture and a Hidden Wonder
Venture into a tour through the Mayan city of Cobá, and climb its famous Nohoch Mul pyramid, with a height of 138 feet. Cross the trails of the Mayan jungle where different buildings and stelae very important to this ancient Mayan city are located.
At Xel-Há Park, enjoy a refreshing experience with your family in the Mexican Caribbean. The little ones will be able to visit the Children’s Playground and other activities thought up especially for their amusement.
Food and drinks are also included in your visit to Xel-Há.
**This tour requires a reservation.
For your comfort, our concierge will coordinate your visit. You just enjoy it!
Q & A
Are food and drinks included at the parks?
Yes except for Xsenses and dinner theatre at Xcaret park. Xcaret food and drink is limited to certain buffet restaurants and a list of drinks. All food and drink must be consumed at sit down.
Are there lockers at the parks?
Yes Xcaret, Xsenses, Xplor and Xel-ha all have free lockers provided.
Are towels provided at parks?
Only Xel-ha provides free towels. Xcaret park has towels for a small fee. You can also bring towels from the hotel.
What should I bring?
We recommend water shoes, biodegradable sunscreen, and insect repellant. Please note it is very expensive to purchase there.
How often do the shuttle run between the hotel and the parks?
Shuttle runs every 20 minutes to Xsenses, Xcaret and Xplor. You do not need to book them. Just look for the pink shuttle with the straw roof.
When are the parks open?
> Xcaret Park: 8:30AM - 10PM
> XSenses: 8:30AM - 6:00PM (Closed Sunday)
> XPlor: 9:00AM - 10:30PM (Closed Sunday)
> Xel-Ha: 9:00AM - 6:00PM
Which activities requires a reservation?
Tours run every day except Sunday:
> Xichen Deluxe Tour
> Xoximilco
> Xenotes
> Tulum & Xel-Ha
> Coba & Xel-Ha (Tuesday & Thursday only)
How do I make a reservation?
Reservations can be made by speaking with the concierge in the lobby?
Is there a cancellation fee for cancelling an excursion?
Yes. $20 USD if not cancelled by the night prior. Reservations systems shut down at 9pm
What is not included at Xel-Ha?
Here’s what is included at Xel-Ha:
The following are not included: > Stingray encounter > Manatee encounter > Swim with Dolphins > Snuba Caleta / Cenote > Sea Trek > Spa > Adrenalina > Zip bike
For more information and latest pricing:
What is not included at Xcaret?
Here’s what is included at Xcaret Park:
The following are not included: > Stringray Encounter > Sea Trek > Spa > Dolphins Ride > Sharks Adventure > Snuba > Temazcal > Adrenalina > Parachute > A là carte snacks and drinks > Dinner theatre (show is included but not the dinner)
Fore more information and latest pricing: http://www.xcaret.com/activities-in-cancun.php
Are any parks good for young kids?
Xel-Ha and Xcaret have acitivies for young kids. Older kids will love all parks.
Are there additional activities such as catamarans and parasailing offered by the hotel at an additional cost?
Yes. The hotel can arrange all this at an additional charge through their in-house activities desk, located at the main lobby
**park info subject to change
We look forward to hearing from you soon!